Village of Riverlea Committee on Infrastructure

Meeting minutes

June 1, 2020

The Riverlea Committee on Infrastructure met at 7:00 pm on Monday, June 1st.  The meeting was held on-line via Zoom due to the restrictions on public gatherings.  The meeting was posted and open to the public.  The following people were in attendance:  Marc Benevento (Chair), Dan Schlichting (Council member), Bill Charles (Street Commissioner), Greg Ross (volunteer), and Scott Flores (volunteer).  Eric MacGilvray (Mayor) and Jim Dippel and Josh Ford of Burgess and Niple attended as a guest of the Committee to share updates on infrastructure project work.

Meeting Agenda:

  1. Approval of minutes from the May meeting
  2. Street project follow up items

a. Grass seeding

b. Curb repairs

c. 5690 Olentangy drive apron

d. Drainage issues

e. Sink hole at Olentangy and Southington

3. Lift station improvement:  progress & next steps

4. Asset management plan

5. Infrastructure maintenance funding proposal for Council

6. New Business

The chairperson volunteered to take minutes.

1.Meeting minutes from the May 2020 meeting had been circulated ahead of time and were approved as written.

Jim Dippel interjected that the sanitary sewer inspection was expected to begin on or around June 15th.  The door hangers that will be distributed in advance of the inspection had been to the mayor, street commissioner, and committee chair for review.

2. Street project follow up

Follow up on issues that require resolution prior to expiration of 1-year warranty that expires in June 2020.

a. Grass seed: B&N working with Elite to determine a date for reseeding. A list of properties that qualified for reseeding has been supplied.  The Village will notify affected property owners and pass on a list of properties to be excluded to B&N.

b. 5690 Olentangy drainage issue: the home is under renovation and the new owner has requested to delay the drive apron repair until the renovation is complete.  This was acceptable to Decker, the subcontractor that will perform the work.

c. Curb repairs: curb work that needs to be done will take place concurrent with the 5690 drive apron since Decker’s concrete crew will be mobilized in the village at that time.

d. Drainage issues: B&N evaluated the trouble spots and found them to be within design specifications.  Due to the flatness of the roads at these intersections, it would be difficult to improve the drainage.  Repaving these areas was not recommended.

e. Sink hole at southwest of Olentangy and Southington intersection:  the hole does not appear to be getting worse.  Although water has been seen flowing over the curb on multiple locations, it is not certain if it occurs with every rainstorm, and the source of the water is not clear.  Since the hole does not appear to be getting worse and significant excavation would be required to understand the source of the water, the recommendation was to continue to observe the area before taking action.

3. Lift station inspection report & next steps

The Street Commissioner and B&N had conducted a preliminary assessment of the site.  They confirmed that the best location for a generator would be to the East of the lift station, which would be out of view of the home on the adjacent property.  Next steps are to identify possible types of enclosures and create proposals for review of this committee and owners of properties proximal to the station.

4. Asset Management Plan:  B&N is in the process of updated the plan based on comments received at the last meeting.  The maintenance schedule and expected costs have been updated.

5. Maintenance funding proposal for Council:  assumptions of the timing and amount of the maintenance items expected for the next 30 years were fed into a budget model.  Maintenance was separated into three categories:  sanitary sewers, storm sewers, and streets.

The main cost drivers for maintenance are inspection and repair of the sanitary and storm sewer, repaving of the street surface, and repair and potential replacement of the lift station.  The current version of the model does not factor in financing the largest expense items and potential interest-fee loans or grants that may be available.

An average annual cost of maintenance items was developed using current dollars and inflated at 2.5% per year.  The current estimate is that 2-3 mils of tax revenue would be required to support the expenses on an annual basis.

The committee recommended using the inflated figures for the proposal to Council as it will be more representative of actual costs.  The model will be updated to reflect the new cost estimates, inflation of costs, and the cash flow requirements if big-ticket expenses are financed.


6.  New business:  no new business was discussed and the meeting was adjourned.