June 17, 2013 Council Meeting Minutes

Regular Council Meeting

June 17, 2013

The Council of the Village of Riverlea met on the above date at the Thomas Worthington High School, Worthington. The following Council members were present: Jon L. Ankrom, Donald E. Griffith, Briggs W. Hamor (arrived at 7:40), Jenny D. Jones and Eric A. MacGilvray, President Pro-Tem. Mayor Kirk M. McHugh and Scott K. Gordon were absent. Also present were Pamela M. Colwell, Clerk-Treasurer, L. Leah Reibel, Solicitor, and Karen McElmurray, Marshal. At 7:18 pm the Mayor called the meeting to order.

Minutes

1. The minutes of the regular Council meeting of May 20, 2013 were not read since each member had received a copy. Ankrom moved and Jones seconded a motion that the minutes be approved as submitted by the Clerk-Treasurer. The motion was approved unanimously (4-0).

Report of the Clerk-Treasurer

1. Griffith moved and Jones seconded the motion to approve the payment of bills and to accept the financial report for May 2013, as submitted by the Clerk-Treasurer. The motion was approved unanimously (4-0).

Report of the Mayor

1. MacGilvray said the Mayor wanted to let everyone know that tickets to the Riverlea Home and Garden Tour will be sold at the Riverglen Circle on July 14, 2013.

Report of the Solicitor

1. The Solicitor reported, per the Council’s request at the last meeting, the City of Worthington’s practices for building permits. The amount of the bonds is determined by the Director of Services and Engineering on a case by case basis, although most bonds are $1,000.
2. Council had asked if all references to the Building Department could be removed from the Code and the Solicitor’s answer was, they could not be. The Village authorizes Franklin County to perform the work, but the Village needs to retain the authority to do so, therefore some references must remain in the code.
3. The Solicitor assisted Burgess & Niple in editing an agreement for residents to sign regarding the lateral sewer line maintenance. Fourteen residents along Riverglen Drive will need to sign this document.

Report of the Planning Commissioner

1. The Commissioner did not meet this month.

Report of the Marshal

1. The Marshal reported there were 268 checks and no citations.

Report of the Street Commissioner

1. The Street Commissioner reported that a letter needs to be prepared to go with the Homeowner Agreement for the lateral sewer rehabilitation to explain why the agreement is needed and to request an appointment to meet with the homeowner. Briggs Hamor and Jon Ankrom are on the list of 14 affected residents and they have volunteered to assist in the meetings with residents. The Street Commissioner and an engineer from Burgess & Niple will also be present at these meetings to answer any questions homeowners may have. Burgess & Niple would like this completed by the first week in July.

Report of the Newsletter Editor

1. The Editor would like copy for the Newsletter by July 5th.

Report of the Web Manager

1. The Web Manager reported that 27% of the residents have now signed up for the online Newsletter.
2. The Village’s website had been hacked but it was not serious. Our ISP discovered some “test filesâ€�, placed to see if they remained undiscovered, and removed them. They restored a previous safe version of the website and the Web Manager has updated it.

Comments from Residents on Agenda Items

Old Business

1. Burgess & Niple
   Burgess & Niple submitted a proposal for the Village’s storm sewer investigation, which consisted of:
   1. Storm sewer system mapping $7,800
   2. Internal inspection $43,000
   3. Dry weather screening $5,000

   The Street Commissioner stated that the dry weather screening must be done this year per our storm water report to the EPA. He said the mapping and inspection will need to be done before the streets are resurfaced and he reminded Council that it will be required by the EPA in the near future. Council agreed and said the cost will only go up in the future. Ankrom moved and Jones seconded the motion to authorize the Mayor to enter into a contract with Burgess & Niple per the proposal dated April 12, 2013 for the Villagewide Storm Sewer Investigation Engineering Services for no more than $55,800. The motion was approved unanimously (5-0).

2. Committee on Infrastructure
   Briggs Hamor, Chair, reported that the Committee did not meet last month. The SCIP loan will be awarded after the start of their new fiscal year July 1, 2013. The Committee is still researching bonds for financing.

   The Clerk-Treasurer reminded Council that after the SCIP loan is signed in July, a special meeting will be required to amend the appropriations so the loan money may be spent.

3. Committee on Ordinances
   Jenny Jones, Chair, reported she has compiled the code changes discussed at previous meetings and has distributed them to Council for their review. She would like to know the next step. Council decided that a public forum would be the best option for gathering public opinion on the changes. Council also noted that these code discussions have been publicized in the Newsletter and on the website and few residents have attended. There are still a few issues to be dealt with, such as the definition of hardscape, bond amounts, and permits in lieu of a Planning Commission meeting.
4. Committee on Communications
   Jon Ankrom, Chair, reported that the quarterly Newsletter will come out in August. Getting enough content for the quarterly may be an issue. Also, there was a postcard mailing to encourage residents to sign up for the online Newsletter. They are planning to go to a single sheet format for the monthly Newsletter once the quarterly Newsletter is established.

New Business

1. 2014 Tax Budget
   The 2014 Tax Budget was submitted to Council. Ankrom moved and Griffith seconded the motion to adopt the 2014 Tax Budget. The motion was approved unanimously (5-0).
2. Expenses
   Hamor moved and Jones seconded the motion to approve the following expenses:
   $135.00 – CompManagement invoice
   $65.45 – Riverlea business checks
   $36.84 – Village postage (April-June)
   $66.00 – to reimburse Jon Ankrom for postage to mail postcards.
   The motion was approved unanimously (5-0).

Comments from Residents on Non-Agenda Items