May 16, 2016 Council Meeting Minutes

Regular Council Meeting

May 16, 2016

The Council of the Village of Riverlea met on the above date at the Thomas Worthington High School, Worthington. The following Council members were present: Mayor Eric A. MacGilvray, Marc Benevento, Michael D. Blanchard, Scott K. Gordon, and Chad A. Lowe. Also present were Joshua C. Mehling, Clerk-Treasurer, L. Leah Reibel, Solicitor, Carolee Noonan, Planning Commissioner, and William P. Charles, Street Commissioner.
At 7:00 pm the Mayor called the meeting to order.

Minutes

1. The minutes of the regular Council meeting of April 18, 2016 were not read since each member had received a copy. Benevento moved and Gordon seconded the motion that the minutes be approved as submitted by the Clerk-Treasurer. The motion carried (4-0).

Report of the Clerk-Treasurer

1. Lowe moved and Blanchard seconded the motion to approve the payment of bills and to accept the financial reports for April 2016 as submitted by the Clerk-Treasurer. The motion carried (4-0).

Report of the Mayor

1. The Mayor reported that he would not be able to attend the June Council meeting as he would be out of the country. Due to this, as well as other members who would not be able to attend, Council decided to cancel the meeting in June and hold a meeting on July 18 at 7:00 PM instead. Council does not typically hold meetings in July, but due to an expected report from the Infrastructure Committee, Council decided that this would be needed.
2. The Mayor reported that he had been contacted by a person willing to research misidentified motor vehicle registrations to attempt to capture revenue that should have been assigned to the Village. The person had claimed that she had uncovered $1,700 in revenue due the Village and would require a fee of about $150 for her services. The Solicitor reported that she and the Clerk-Treasurer had been investigating this and that the Village may be able to perform this work themselves for less of a cost. The Clerk-Treasurer state that they had requested sample information from the Ohio Bureau of Motor Vehicles to determine the work that would be required to do this and would report back to Council once they had a better gauge on the time and effort required.
3. The Mayor stated that the Chief of Police had retired and that there was currently an interim Police Chief in the position. He asked Council whether they would like to have the interim Chief come to speak with Council or whether they would like to wait until the position was filled permanently. Council agreed to wait until the position was filled to request this.
4. The Mayor reminded Council that the Rush Run cleanup was scheduled for Saturday, May 21 at 9:30 am.

Report of the Solicitor

1. The Solicitor reported that she had some comments on the requests from a resident for reimbursement of expenses incurred as a result of the stormwater outfall repair. She stated that she would mention these during the report of the Street Commissioner.

Report of the Street Commissioner

1. The Street Commissioner reported that he had received and distributed to Council members a letter from the resident of the property on which the stormwater outfall repair work had been performed. In this letter, the homeowner stated that he was appreciative to the Village for the work that had been performed on his property and that he requested reimbursement from the Village for legal fees incurred at the beginning of the project and for new landscaping he had undertaken to repair that which was damaged during the repair process. The Street Commissioner stated that per the contract for the work, the Village was limited on what could be reimbursed, given the funding assistance from OPWC. Per the contract, the Village is responsible for replacing the sod that was damaged during the repair work, not the replacement of the trees that the homeowner had undertaken. Gordon stated that the Village would be responsible for the replacement of the sod, but that he felt that the Village should not be responsible for the homeowner’s legal fees, as they had not requested this. The Solicitor agreed that paying these legal fees would set a bad precedent. Council agreed to offer to pay for the replacement of the sod per the contract, but that the Village could not reimburse the resident for legal fees.
2. The Street Commissioner reported that he had received a request from a Worthington resident at the end of Beverly Pl to move or cover part of a street light that is located within the Village. The street light replaced one that had been blown down in a storm the previous year and the light from it shines into the resident’s house. The Street Commissioner said that the best option would be to discuss with AEP whether they could install a shroud on the light, which would block the light from shining in the direction of the house. Other options mentioned by the Council included installing a motion sensor on the light, installing a dimmer bulb, and moving the light on the pole. The Mayor asked the Street Commissioner to price out these options and report back to Council.
3. The Street Commissioner reported that the City of Worthington had flushed the fire hydrants in the Village and that when they did this, they reported that one of the hydrants along Dover had a stuck stem and that they could not flush it for this reason. The Street Commissioner had requested a quote from Central Ohio Hydrant Repair to fix this.
4. Gordon informed the Street Commissioner that he had heard from a resident who had recently installed a new driveway that they were required to level the driveway in a section to accommodate the possible future addition of a sidewalk. The Street Commissioner stated that the information he submitted to the Contractor did not require this and did not know where the Contractor would have received that information.

Report of the Planning Commissioner

1. The Planning Commissioner reported that the Committee did not have a meeting in May as there were no applications for the month.

Report of the Web Manager

1. There was no report as the Web Manager was not in attendance.

Comments from Residents on Agenda Items

Old Business

1. Committee on Infrastructure
   1. The Chair of the Committee reported that the new criteria for the SCIP application will be released on July 1, at which point the Committee will review them and make a recommendation to Council.
   2. The Chair reported that he & the Street Commissioner would meet with Jim Dippel of Burgess & Niple to review the application process and assign tasks before the next Committee meeting in June.
   3. The Chair reported that the Committee had reviewed the information on the state’s Complete Streets program. It did not appear that the metrics used for this would not allow the Village to score any additional points on the application by adding this.
   4. The Mayor reported that he, the Solicitor, and the Clerk-Treasurer would be meeting with Dennis Schwallie, Bond Counsel for Dinsmore & Shohl, within the week to discuss issuing short- term bonds to begin paying for the design work of the infrastructure project.
2. Communications Committee
   1. The Chair of the Committee reported that the Committee had updated the directory of Village residents, but that there was still more information to collect for this. They had discussed issuing a census to residents to report their information.
   2. The Chair reported that once the Committee had this updated contact information, they would like to implement some sort of system to send information to residents quickly to keep them informed, especially of work to be performed in the infrastructure project. This may be a reverse 911 system, email blast, text blasts, or something of the type. The Mayor asked if the Village could set up a Twitter account to help distribute information and the Chair affirmed that the Committee had discussed this.
   3. The Mayor asked if the Committee had discussed restarting the newsletter in some fashion. The Chair reported that they had, but that the problem would likely continue to be lack of content submitted by residents, which was a large reason that the previous newsletter had been discontinued.
3. Resolution 2016-06
   Resolution No 2016-06, A Resolution to Create Committees to Support the Work of Village Council and to Appoint Members Thereto was introduced by Schoenberger and given its second reading.

New Business

1. There was no new business to discuss on the agenda.

Comments from Residents on Non-Agenda Items

Next Meeting Announcement

The next regular meeting will be Monday, July 18 at 7:00 pm at the Thomas Worthington High School.

Adjournment

ERIC A. MACGILVRAY, MAYOR

JOSHUA C. MEHLING, CLERK OF COUNCIL