The Council of the Village of Riverlea met on the above date at the Thomas Worthington High School, Worthington. The following Council members were present: Mayor Eric A. MacGilvray, Marc Benevento, Scott K Gordon, Chad Lowe, Kathy McClintock, Ted Miller, and Leah Pyter. Also present were Joshua C. Mehling, Clerk-Treasurer, William P. Charles, Street Commissioner, L. Leah Reibel, Solicitor, and Greg Bonk, Web Manager. Guests of Council were Mike Seal from Burgess & Niple and Cal Taylor. At 7:00 p.m. the Mayor called the meeting to order.
The minutes of the regular Council meeting of October 15, 2018 were not read since each member had received a copy. Benevento moved and Pyter seconded the motion that the minutes be approved as submitted by the Clerk-Treasurer. The following vote was recorded on the motion: Yes: 5 – Benevento, Lowe, McClintock, Miller, & Pyter; No: 0; Abstain: 1 –Gordon. The motion carried (5-0-1).
Report of the Clerk-Treasurer
McClintock moved and Lowe seconded the motion to approve the payment of bills and to accept the financial reports for October 2018 as submitted by the Clerk-Treasurer. The motion carried (6-0).
Report of the Mayor
- The Mayor mentioned all of the streets in the Village had been paved, the water connections had been made, and the crews were hoping to get the final layer of asphalt down before winter, weather permitting. He mentioned that there were biweekly meetings being held with the Contractor and that there were concerns about ice & water collecting in the roadway if the final layer of asphalt was not done in time. The final grading of lawns and topsoil application will be in the spring.
- The Mayor stated that he, Street Commissioner Charles, and Council member Benevento had held a client satisfaction meeting with a representative of Burgess & Niple to discuss the infrastructure project. Action items includiedBurgess & Niple discussing the possibility of reimbursing the Village for the cost of re-threading the new hydrants and the review of some spots on Olentangy & Dover where there is persistent water in the road, to ensure that there is not water coming from underneath.
- The Mayor stated that he had held a meeting with Council members Benevento & Lowe as well as the Clerk-Treasurer about the 2019 bond tax rates to be charged to the Village. The Clerk-Treasurer submitted information to the County Auditor’s office that would defend a rate somewhere around 10.5 mills. The Auditor’s office will respond by the end of November.
- The Mayor reported that he had been contacted by a resident who had reached out to car washes in the area about offering discounted washes to residents to help clean the dirt that had accumulated during construction. The resident had received interest from one company and this is being considered.
- The Mayor reported that Worthington Police Chief Jerry Strait will attend the December Council meeting to discuss the proposed 2019 contract and answer any questions from Council members.
Report of the Solicitor
- The Solicitor stated that she had received a letter from the resident at 5809 Olentangy regarding the activity around their installation of a semi-circular walkway. The Village had placed a stop work order on the project until it could be reviewed by the Planning Commission. The Clerk-Treasurer mentioned that this resident had submitted an application for a Certificate of Appropriateness and this would be discussed at the December Planning Commission meeting.
- The Solicitor reported that she had attended a webinar on the use of social media. She noted that the Village’s record retention policy should be revised to include rules for social media post retention, and she would work with the Web Manager and Communications Committee on revising the rules.
Report of the Street Commissioner
- The Street Commissioner reported that he needed to schedule a Lift Station cleanout, now that construction equipment had been cleared from the area around the Lift Station.
- The Street Commissioner stated that he would speak to Jim Dippel from Burgess & Niple about the possibility of getting a proposal to install a generator near the Lift Station that would add electric & water services to the station.
Report of the Planning Commissioner
The Planning Commissioner was not in attendance. The Planning Commission approved a Certificate of Appropriateness for the modification of a garage at the November meeting.
Comments from Residents on Agenda Items
There were no comments from residents.
- Committee on Infrastructure
- Benevento, the Chair of the committee, reported that there had been meetings held with the Contractor. He stated that there has been a great deal of concern among residents about the lawn grading process. The first step in this process will be a rough grading of all the lawns in the Village. The next step will be curb cuts for the re-connection of roof drains and the removal of any debris. The final step will be the final grading of the lawn and addition of topsoil, which will be performed in the spring.
- The Chair stated that there had been issues identifying the locations of downspouts in yards due to the removal of stakes that had been placed in lawns, either by residents or by the workers themselves. The Contractor is working on locating all of the downspouts to assist in the placement of curb cuts.
- The Chair noted that he and others did a preliminary walkthrough of the Village to check on the standing of the project. They noted a few discrepancies in gutter pans in certain areas, as well as moisture accumulating in spots on Olentangy & Dover. They also took water pressure measurements at several places in the Village, and results came back very close to what they had been prior to the installation of the new water lines.
- Committee on Communications
- Gordon, the Chair of the committee, reported that there had been no meeting in November, but that he would be scheduling a meeting for December.
- McClintock stated that the Village would be holding a luminary event on December 16, including treats in the Circle Park. Information will be distributed to residents later in the month.
- Web Manager
- The Web Manager noted that the web site hosting will renew on December 10.
- Ordinance 02-2018
Ordinance 02-2018, 2019 Appropriations (Village) had its second reading. The Clerk-Treasurer noted that there had been some changes to match the amounts in the revised 2018 Appropriations, as updated in Ordinance 03-2018.
- Ordinance 03-2018
Ordinance 03-2018, An Ordinance to Approve a Modification and Realignment of Ordinance 03-2017, The Annual Appropriation Ordinance (Village), and to Declare an Emergency was introduced by Gordon. Gordon moved and McClintock seconded the motion to waive the three readings of the resolution in order to submit the updated appropriations to Franklin County in a timely manner. The motion passed (6-0). Pyter moved and Lowe seconded the motion to approve of the resolution. The motion passed (6-0).
- Resolution 2018-11
Resolution 2018-10, A Resolution to Provide for Integrated Management Services to Reduce Mosquito Populations within the Village, and to Declare an Emergency was introduced by Benevento. Benevento moved and Lowe seconded the motion to waive the three readings of the resolution in order to sign the contract in a timely manner. The motion passed (6-0). McClintock moved and Benevento seconded the motion to approve of the resolution. The motion passed (6-0).
McClintock moved and Gordon seconded the motion to authorize the following expenditure:
– $1,540.00 – Gudenkauf Corp – Water & gas line locating
– $495.00 – American Legal Publishing – 2019 Code listing
The motion was approved unanimously (6-0).
Comments from Residents on Non-Agenda Items
There were no comments from residents.
Next Meeting Announcement
The next regular meeting will be Monday, December 17 at 7:00 p.m. at the Thomas Worthington High School.
There being no further business, McClintock moved and Miller seconded the motion to adjourn. The motion was approved unanimously (6-0). The meeting was adjourned at 7:43 p.m.
Joshua C. Mehling, Clerk-Treasurer Eric A. MacGilvray, Mayor